| ECRS receives and retains all transactions from the source
system or electronic bills. This includes valid transactions where all
data is correct and invalid transactions in which one or more data
elements do not meet the validation criteria established by the firm.
Only valid transactions are posted into the firm's billing system. ECRS
includes an on-line utility to easily review and correct detailed cost
transactions prior to processing into the billing system.
Sample
screen showing Power Charge Review
Reviewing and correcting transactions already in the system
is much easier and faster than methods used by other systems. Typically
other systems import valid transactions only and generate an exception
list of the invalid transactions. The
exception list is distributed to users who correct the invalid data
elements by annotating the report.
When the annotated reports are completed they must be manually
input into the billing system.
Transactions received into ECRS are identified with
information about the device (i.e. telephone, photocopier, etc.) and the
user who created it. The
Power Charge Review program permits users to correct the
transactions they are responsible for. Invalid transactions (i.e.
transactions assigned to an invalid matter code) can be corrected
quickly using a simple “find-and-replace” feature.
User Security Access
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Access rights (view or edit) may be established for each user.
This allows the firm to control who may have access to each
user’s transactions. For
example, a paralegal may be able to correct only his or her
transactions, while a secretary may be allowed to correct transactions
for more than one attorney.
Users
are typically granted permission to correct invalid matter codes only.
Users with sufficient access rights may change any element of the
transaction such as date, time, amount, etc.
This feature also allows authorized users to reassign charges to
other users.
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